Event CoChair = Questionnaire

Church of=20 St. Pius X, White Bear Lake, MN

Major=20 Parish Event Questionnaire

For=20 Committee Chairs

Name of = Event=20 (example: February Festival, MusicFest)_________________________________ =

Name of Committee/event = chairperson=20 ______________________________________________

Year:

Phone = ( =20 ) &nbs= p;=20 =20 Cell ( =20 ) &nbs= p; = ; =20 Email:__________________________

Please describe the nature = of this=20 committee:__________________________________________

__________________________________________________________________= ____________

Please = list the=20 duties for volunteers who help at committee=92s event=20 :_________________________
___________________________________________= ___________________________________

Responsibilities Before = the=20 Event

Planning for the = committee=92s=20 work

How many shifts are = needed for=20 this event? __ =20 __ Length of = time per=20 shift = =20 =20

How many volunteers are = needed for=20 each shift? &nbs= p; =20 How do I recruit = them? &nbs= p; = ; =20 &nbs= p; = ; = &= nbsp; &n= bsp; =20 &nbs= p; =20 &nbs= p; = ; =20 =20

If last year=92s = chairperson cannot=20 be reached or is not able to answer questions, whom should I contact? = &nbs= p; = ; =20 &nbs= p; =20 =20 &nbs= p; =20 &nbs= p; = ; =20

Is there a training = manual for=20 chairpersons and/or volunteers? =20

YES:_____ If Yes, = where can=20 we get a copy?_______________________________

No = _____ =20 If no, who will show us what to do? &nbs= p; = ; = =20 &nbs= p; =20

&nbs= p; =20 =20 &nbs= p; =20 &nbs= p; = ; =20 &nbs= p; = ; = =20

If=20 entertainment is needed, when and how do I recruit for it? &nbs= p; = ; = &= nbsp; &n= bsp; =20 &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; =20

Does this event require = donations=20 of food or prizes? = Yes ____ =20 No ____ = If=20 yes, how do I recruit these donations? &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; =20 When do = these=20 donations come in and where are they stored? &nbs= p; = ; = &= nbsp; =20 &nbs= p; = ; = &= nbsp; &n= bsp; =20 =20 =20 =20 &nbs= p; = ; =20 =20 =20 =20
If food must be = purchased for this=20 event, where do we get it? &nbs= p; = ; = &= nbsp; &n= bsp; =20 &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; =20 How much=20 do we order? = &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; =20 When = do we place=20 the order? &nbs= p; =20 &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; =20 =20

Please attach copies of = receipts for=20 prior committee purchases

Is Committee chair/event = planner=20 responsible for ensuring that volunteers have had background = checks? Yes = ____ No = _____ If yes, where do = we get=20 this information? = &nbs= p; = ; = &= nbsp; =20 &nbs= p; = ; =20 =20 =20 =20 What happens if a = volunteer refuses=20 to have a background check? &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; =20 &nbs= p; = ; = &= nbsp; &n= bsp; =20 &nbs= p; =20
Who is responsible for=20 publicity/signage for this event? =20

Publicity &nbs= p; = ; = &= nbsp; =20 &nbs= p; = ; =20 =20 =20 =20

=20 Where do we publicize? &nbs= p; = ; = &= nbsp; =20 =20 &nbs= p; = ; =20

=20 When do we publicize? &nbs= p; = ; = &= nbsp; =20 =20 &nbs= p; = ; =20

=20 Who makes the signage? = &nbs= p; = ; = =20 =20 &nbs= p; = ; =20

=20 Who gets the=20 permit?____________________________________________________=

8. Is a license required for this = event? Yes = ____ No = ____ If yes, where is = license=20 obtained? &nbs= p; =20 &nbs= p; = ; = =20 =20 &nbs= p; = ; =20 Where is the=20 license kept after receipt of it? &nbs= p; = ; =20 =20 &nbs= p; =20 &nbs= p; = ; = =20 =20

Responsibilities one week = before=20 event:

Who is responsible for = setting up=20 booth/equipment? &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; =20 &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; =20 &nbs= p; =20 &nbs= p; =20

Is there a price list = from last=20 year=92s festival? = Yes=20 ____ = No=20 ____ If no, how = do I=20 determine what to charge for various items? &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = =20 &nbs= p; = ; = =20 =20 =20 &nbs= p; = ; = =20 =20

Must we be prepared to = repackage=20 food items if necessary? = Yes ___ = No=20 ____

Will bags be available = for those=20 who need to carry multiple items? =20 Yes ____ =20 No ____

Responsibilities during=20 event:

How are problems = resolved (i.e., a=20 volunteer must leave shift early, arrives late for shift, or doesn=92t = show up=20 at all)? &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; =20 &nbs= p; = ; = &= nbsp; =20 &nbs= p; =20 &nbs= p; =20 =20

If food is involved, do = I need to=20 label items for food allergies? =20 Yes ____ No=20 ____

What should be done if = someone has=20 an allergic reaction after eating an item? &nbs= p; = ; = =20 &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; =20 &nbs= p; =20 =20 &nbs= p; =20

Is there a goal for the = amount of=20 money this event should raise? Yes ____ No = ____ If yes, what is that = figure? $ &nbs= p; = ; =20

Where do I get a cash = box and=20 start-up cash? &nbs= p; = ; = &= nbsp; =20 Will = there be a=20 calculator available? =20 Yes ____ =20 No ____ = What if we=20 run out of change? &nbs= p; = ; = &= nbsp; &n= bsp;=20 =20 &nbs= p; =20 &nbs= p; =20 &nbs= p; = ; =20 =20 =20

Describe how cash is = handled=20 during and after food sales. = Does=20 someone pick it up, or must we deliver it to another location? = &nbs= p; = ; = =20 &nbs= p; =20 =20 Must we count it before = turning it=20 in? Yes = ____ No=20 ______

Do volunteers get a = discount on=20 food items they purchase? =20 Yes ___ = No=20 ___ If yes, how much is the = discount?=20 &nbs= p; = ; =20 &nbs= p; =20 =20 &nbs= p; = ; = =20

Can we accept = checks? Yes ____ No = ____ =

Credit cards? Yes ____ No=20 ____

Is it O.K. to mark food = prices=20 down near the end of the event? =20 Yes ___ No = ___ If yes, what time should = that be done?=20 &nbs= p;=20 =20 &nbs= p; =20 &nbs= p; = ; =20 &nbs= p; =20

Responsibilities after=20 event:

What do we do with = leftover food=20 or prizes? &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; =20 &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; =20 =20 &nbs= p; = ; =20 &nbs= p; =20

Who is responsible for = take-down=20 of booth/equipment? &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; =20 &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; =20 &nbs= p; =20 =20 =20

Must a report be filed at the completion = of the=20 event? Yes = ____ No = ____ If yes, where do I get the = proper=20 forms to fill out? &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = =20 &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; =20 Where = do I send=20 the report? &nbs= p; = ; =20 &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = =20 &nbs= p; = ; =20